Project Map for Mayors and Town Officials
Identify the Problem
This could be a need for repair/rehab, wastewater treatment plants, stormwater assessment and much more.
First the town officials need to meet and go over the needs, look on the Housing and Urban Development website and understand grants/funding, and to decide on a route and timeline to begin the long process of fixing a town's infrastructure.
Typically, this step is fairly easy as the needs will be very apparent and any future needs can be caught and explained by the project engineer.
Now it is time to decide on the right funding mix. We have a side-by-side comparison on our funding page.
Decide which funder(s) suits your need, complete the necessary forms with your engineering group if applicable, and submit it.
If you do not already have an engineer, this needs to become the main priority as nothing else will be able to move forward.
We are specialized in obtaining the funding that is needed for water and sewer projects and can help with the process of applying for funding in step two. We also know which funders to pair together to ensure you get the most percentage of grant possible and that we can obtain the amount of needed funding.
Following step 2., we can also begin step 4. and plan drawing earlier to save you time.
This is handled by us primarily. We will do a preliminary engineering report and conduct an environmental review of the land to be able to submit to the funding agencies.
This is a requirement to be able to move forward as the federal agencies will only proceed as each step is completed.
However, some funders, like the CDBG, will conduct the environmental review themselves.
Letter of Conditions
After step 4. is complete, the funding agency will notify you and the engineer that the project can proceed. At this time, a Letter of Conditions (LOC) is given to the town officials.
This is a large packet with several steps and conditions to be followed and completed in order for the project to move forward. This could include contract signing for funding, scheduling payback periods, and going over population numbers and demographics for the town.
While this is going on, our engineers will be hard at work designing the project to every detail to ensure that the project is finally accepted and can begin.
With all the previous steps completed, this is when we will submit the plans, the LOC, and reviews to be accepted.
When the project is accepted, we then begin the bid process which includes advertising the project details for contractors to buy the plans and submit their bids to work the project. After several weeks of bidding period, we hold the bid opening.
At this time, the engineer, town officials, and contractors placing bids all meet to open with their bids.
We then tabulate the bids and ensure no errors have been made, and decide on the low bid.
Pre-Con and Date to Proceed
This is the scheduled Pre-Construction meeting to go over the final project details and specs, submit pay apps. and outline the overall process.
At this meeting, we also set the date to proceed. This will be the date in which the construction is set to begin and a timeline is decided on in which the project must be completed by.
This date to proceed is usually set for 3-4 weeks after the pre-con.
At this time, the project/construction is completed. The project engineer will certify that the project is complete and up to code. Final payments will be set at this time and we will continue to aid you with the maintenance of the completed system.
Contact us today to get this started!